Celebrate! Q2 • Creativity

This quarter, we celebrate CREATIVITY! From teaming up with Haute Dokimazo to featuring our member’s creative flair, we know you all drive powerful creation.

We do things a little differently at SITE, and we’re proud of that!

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The Meeting Monster: How Meetings May be Costing You

meeting monster

The Meeting Monster

from our Past President, Jamie Oakley

Definition: An invisible entity that replicates and hijacks meetings with no clear goals or calls to action.

Symptoms: Stress, fatigue, confusion, excessive talking, and meetings to talk about meetings to then create more meetings.

Imagine a working environment where you attend a scheduled meeting and actually get something done! The meeting monster seems to be eating up our professional lives and it’s no wonder we are all so stressed out. The amount of hours we waste in any given day attending meetings is off the charts. What’s worse, is that many managers are oblivious to this issue. Many times, we end up in meetings with no required outcomes. When the end goal is not clearly outlined, we end up off-track and wasting time.

Remember that illusive 40-hour workweek? Our time is being hijacked by inefficient management expectations.

Let’s see if this sounds familiar to you: On a typical day you can look at your calendar and see multiple colors for multiple meetings overlapping in multiple areas. When you walk into any one of these scheduled meetings and there is no clear picture or goal, you’ve unknowingly added another time-sucking layer to your calendar. The meeting monster has attacked!

As you search your calendar for an open slot, you realize you have to push something over to make this meeting happen. This means that you are now taking work home. Before you know it, your week has just been consumed by planning, executing, or participating in meetings. This creates a workforce inefficiency that is all too common.

There should be no reason a person has to set up a meeting to discuss setting up more meetings about other meetings. This is not a time issue. This is a communication and logistics issue.

Our individual success is represented by our achievements. How can we possibly feel good about what we are doing if we can’t complete the workload that we are given? If everyone in an organization feels the time crunch each day and has to take their work home, it leads to burnout. This certainly invites a conversation for debate.

Technology. Many teams have implemented tech savvy ways to create more efficiency in the office. But remember that throwing technology at the problem may not always be the answer. Introducing another cloud-based CRM or project management software, or whatever it may be, to fix an unproductive mess before the bigger issue is addressed may ultimately wreak more havoc. Sit down with your team, outline the issues, create measurable goals, study up on the best solutions for your niche, and execute.

If a company’s workforce is being consumed by needless, unproductive meetings, they will have to sacrifice their personal time. We all know that will ultimately lead to burnout and job frustration. If our brains never turn off to recharge, it will feed our anxieties and our fears, which sends us further down the rabbit hole. Good managers understand the importance of goal setting for their meetings. They respect employees and their time and they make efforts to execute plans to finish projects. They set goals and timelines to achieve a real outcome.

A successful business will learn quickly that the dependency on discussing unimportant topics in meetings and poorly planned technological “Band-Aids” is affecting our production output, our personal health, and the organization’s overall success.